{"id":31968,"date":"2026-10-06T22:10:27","date_gmt":"2026-10-06T20:10:27","guid":{"rendered":"https:\/\/www.wedoback.com\/?page_id=31968"},"modified":"2026-10-07T11:00:42","modified_gmt":"2026-10-07T09:00:42","slug":"back-up-google-workspace","status":"publish","type":"page","link":"https:\/\/www.wedoback.com\/en\/guides\/cloud-email\/back-up-google-workspace\/","title":{"rendered":"Backing up Google Workspace"},"content":{"rendered":"\t\t<div data-elementor-type=\"wp-page\" data-elementor-id=\"31968\" class=\"elementor elementor-31968 elementor-31554\" data-elementor-post-type=\"page\">\n\t\t\t\t<div class=\"elementor-element elementor-element-3bf8081 e-con-full wdb-g e-flex e-con e-parent\" data-id=\"3bf8081\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t<div class=\"elementor-element elementor-element-a3b17f6 e-con-full wdb-g-hero e-flex e-con e-parent\" data-id=\"a3b17f6\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t<div class=\"elementor-element elementor-element-816c15a e-con-full wdb-g-hero-in e-flex e-con e-parent\" data-id=\"816c15a\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t<div class=\"elementor-element elementor-element-f3a1bc4 elementor-widget elementor-widget-text-editor\" data-id=\"f3a1bc4\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p class=\"wdb-g-crumb\"><a href=\"\/en\/\">Home<\/a><span>\u203a<\/span><a href=\"\/en\/guides\/\">Guides<\/a><span>\u203a<\/span><a href=\"\/en\/guides\/cloud-email\/\">Microsoft 365 and Google Workspace<\/a><\/p><p class=\"wdb-g-pill\" style=\"--pill:#5b8def\">Microsoft 365 and Google Workspace<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-f71b8a0 elementor-widget elementor-widget-heading\" data-id=\"f71b8a0\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h1 class=\"elementor-heading-title elementor-size-default\">Backing up Google Workspace<\/h1>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-9c348a7 elementor-widget elementor-widget-text-editor\" data-id=\"9c348a7\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p class=\"wdb-g-lead\">Backing up Google Workspace means copying whatever is valuable in it to a location outside the Google domain: Gmail, Calendar, Contacts, My Drive and shared drives. The domain may be fully redundant at Google and still lose a folder, because a user or an administrator destroyed it.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-ae2b14c elementor-widget elementor-widget-text-editor\" data-id=\"ae2b14c\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p class=\"wdb-g-meta\"><span>Updated <b>October 2026<\/b><\/span><span><b>3 min<\/b> read<\/span><span><b>6<\/b> sources cited<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-607d190 e-con-full wdb-g-body e-flex e-con e-parent\" data-id=\"607d190\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t<div class=\"elementor-element elementor-element-c8e6d9c e-con-full wdb-g-grid e-flex e-con e-parent\" data-id=\"c8e6d9c\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t<div class=\"elementor-element elementor-element-d0cddfa e-con-full wdb-g-article e-flex e-con e-parent\" data-id=\"d0cddfa\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t<div class=\"elementor-element elementor-element-d37bead elementor-widget elementor-widget-text-editor\" data-id=\"d37bead\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<div class=\"wdb-g-key\"><h2>Key points<\/h2><ul><li>Google\u2019s safety nets are short: <strong>30 days<\/strong> in the trash, then <strong>25 days<\/strong> for an administrator restore; <strong>20 days<\/strong> to restore a deleted account.<\/li><li>Google says so itself: Vault <strong>is not designed<\/strong> to be a backup or archiving tool.<\/li><li>Include group mailboxes, generic accounts and <strong>shared drives<\/strong>.<\/li><li>Store outside Google, encrypted, with a non-deletable period, and run test restores.<\/li><\/ul><\/div>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-162c0e1 elementor-widget elementor-widget-text-editor\" data-id=\"162c0e1\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h2>What is in the domain, and what is not<\/h2><p>Google runs the platform. The customer manages accounts, groups, sharing and rules. Vault, available depending on the edition, retains messages and files for legal discovery <strong>inside<\/strong> the domain. The Google Vault FAQ puts it plainly: Vault is not designed to be a backup or archiving tool. It is not a copy you can take to another provider, nor a \u201cput Drive back the way it was 40 days ago\u201d button that is independent of the administrators.<\/p><p>The built-in safety nets are short:<\/p><table><thead><tr><th>Situation<\/th><th>Period stated by Google<\/th><th>Afterwards<\/th><\/tr><\/thead><tbody><tr><td>Gmail message or Drive file in the trash<\/td><td>30 days<\/td><td>Permanent deletion<\/td><\/tr><tr><td>Administrator restore after the trash<\/td><td>25 more days<\/td><td>Purged, unrecoverable<\/td><\/tr><tr><td>User account deleted<\/td><td>20 days<\/td><td>Data lost<\/td><\/tr><\/tbody><\/table><p>A backup starts where these safety nets end.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-69882a7 elementor-widget elementor-widget-text-editor\" data-id=\"69882a7\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h2>Order of implementation<\/h2><ol><li>Count the accounts, shared drives and volume. Drive volume drives the bill.<\/li><li>Create tool access to the domain that is as narrow as possible, protected by multi-factor authentication for the administrator.<\/li><li>Include group mailboxes and generic accounts, not just individuals.<\/li><li>Set a frequency (at least daily) and a retention period (30 to 90 days, unless there is a specific reason).<\/li><li>Store outside Google, encrypted, with a non-deletable period. This applies to the cloud the rule set by the ANSSI, France\u2019s national cybersecurity agency: several separate copies, on different media, one of them offline.<\/li><li>Run a test restore of a mailbox and a shared drive folder, then repeat regularly: the ANSSI requires backups to be tested according to a written procedure.<\/li><\/ol><p>Marketplace applications that store their data on their own platforms are not covered by this list. Identifying them avoids unpleasant surprises (a CRM connected to Google, an e-signature tool, etc.).<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-352e032 elementor-widget elementor-widget-text-editor\" data-id=\"352e032\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h2>Common mistakes<\/h2><ul><li>Enabling Vault and ticking \u201cbackup\u201d in an internal spreadsheet.<\/li><li>Backing up Gmail and forgetting shared drives, where the working documents are.<\/li><li>Deleting a departed employee\u2019s account without transferring their data, then missing the 20-day window.<\/li><li>Relying on Google Drive for desktop sync as the only local copy: depending on the settings, it mirrors the cloud, destruction included.<\/li><li>Never restoring.<\/li><\/ul>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-328d2eb elementor-widget elementor-widget-text-editor\" data-id=\"328d2eb\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<div class=\"wdb-g-brand\"><h2>At WeDoBack<\/h2><p>WeDoBack backs up Google Workspace just as it does Microsoft 365 for <strong>emails, calendars and contacts<\/strong>: one agent per address, plus storage (<a href=\"\/en\/smart-offer\/\">SMART<\/a> or <a href=\"\/en\/integral-offer\/\">INTEGRAL<\/a>), encryption before sending with a key held by the customer, and copies kept outside the domain on servers dedicated to backup. Operational details are in <a href=\"\/en\/guides\/cloud-email\/back-up-business-gmail\/\">Backing up business Gmail<\/a>. Google Drive is covered too: see <a href=\"\/en\/guides\/cloud-email\/back-up-business-google-drive\/\">Backing up business Google Drive<\/a> for the method.<\/p><div class=\"wdb-g-btns\"><a class=\"wdb-g-btn wdb-g-btn-primary\" href=\"\/en\/offers-and-prices\/\">See offers and prices<\/a><a class=\"wdb-g-btn wdb-g-btn-ghost\" href=\"\/en\/quotation\/\">Request a quote<\/a><\/div><\/div>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-c1f8461 elementor-widget elementor-widget-text-editor\" data-id=\"c1f8461\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<div class=\"wdb-g-faq\"><h2>Frequently asked questions<\/h2><details><summary>Doesn\u2019t Google Vault act as a backup?<\/summary><p>No. The Google Vault FAQ states explicitly that Vault is not designed to be a backup or archiving tool. It retains and searches data for audits or litigation, inside the domain, according to rules set in advance.<\/p><\/details><details><summary>What happens when you delete an employee\u2019s account?<\/summary><p>The administrator can restore the account for 20 days after it is deleted. After that, Google states that the data is gone and can no longer be restored. Transfer or back up whatever must be kept before deleting.<\/p><\/details><details><summary>How long can an administrator recover a deleted email or file?<\/summary><p>A message or file stays in the trash for 30 days. After that, the administrator still has 25 days to restore it from the Admin console. Once both periods have passed, Google purges it permanently.<\/p><\/details><\/div>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-edf5b47 elementor-widget elementor-widget-text-editor\" data-id=\"edf5b47\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h2>Further reading<\/h2><div class=\"wdb-g-related\"><a href=\"\/en\/guides\/cloud-email\/should-you-back-up-google-workspace\/\"><small>Microsoft 365 and Google Workspace<\/small>Should you back up Google Workspace?<\/a><a href=\"\/en\/guides\/backup\/how-to-back-up-google-workspace\/\"><small>IT backup<\/small>How do you back up Google Workspace?<\/a><a href=\"\/en\/guides\/cloud-email\/does-google-workspace-include-backup\/\"><small>Microsoft 365 and Google Workspace<\/small>Does Google Workspace really include a backup?<\/a><a href=\"\/en\/guides\/backup\/how-to-test-a-backup\/\"><small>IT backup<\/small>How do you test that a backup works?<\/a><\/div>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-2fea6e9 elementor-widget elementor-widget-text-editor\" data-id=\"2fea6e9\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<div class=\"wdb-g-sources\"><h2>Sources<\/h2><p class=\"wdb-g-src-date\">Documents consulted in October 2026.<\/p><ol><li><a href=\"https:\/\/support.google.com\/a\/answer\/112445\" target=\"_blank\" rel=\"noopener\">Restore a user\u2019s permanently deleted email<\/a> \u2014 Google Workspace Admin Help<\/li><li><a href=\"https:\/\/support.google.com\/a\/answer\/6052340\" target=\"_blank\" rel=\"noopener\">Recover deleted files and folders for Drive users<\/a> \u2014 Google Workspace Admin Help<\/li><li><a href=\"https:\/\/support.google.com\/a\/answer\/1397578\" target=\"_blank\" rel=\"noopener\">Restore a recently deleted user<\/a> \u2014 Google Workspace Admin Help<\/li><li><a href=\"https:\/\/support.google.com\/vault\/answer\/2539616?hl=en\" target=\"_blank\" rel=\"noopener\">Google Vault FAQ<\/a> \u2014 Google Vault Help<\/li><li><a href=\"https:\/\/messervices.cyber.gouv.fr\/documents-guides\/anssi_fondamentaux_sauvegarde_systemes_dinformation_v1.1.pdf\" target=\"_blank\" rel=\"noopener\">Information system backup \u2013 The fundamentals (ANSSI-BP-100, v1.1, 27 November 2025, in French)<\/a> \u2014 ANSSI<\/li><li><a href=\"https:\/\/www.wedoback.com\/offres-et-tarifs\/\" target=\"_blank\" rel=\"noopener\">Offers and prices<\/a> \u2014 WeDoBack<\/li><\/ol><\/div>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-b164c81 e-con-full wdb-g-aside e-flex e-con e-parent\" data-id=\"b164c81\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t<div class=\"elementor-element elementor-element-3c9203d elementor-widget elementor-widget-text-editor\" data-id=\"3c9203d\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<nav class=\"wdb-g-toc\" aria-label=\"Table of contents\"><p>On this page<\/p><ol><\/ol><\/nav>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-d7414c6 elementor-widget elementor-widget-text-editor\" data-id=\"d7414c6\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<div class=\"wdb-g-card\"><h3>Planning a backup, DRP or BCP project?<\/h3><p>More than 20 years of experience protecting business data.<\/p><a class=\"wdb-g-btn wdb-g-btn-primary\" href=\"\/en\/quotation\/\">Request a quote<\/a><a class=\"wdb-g-tel\" href=\"tel:+33972507828\">+33 9 72 50 78 28<\/a><\/div>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-952ed46 e-con-full wdb-g-cta e-flex e-con e-parent\" data-id=\"952ed46\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t<div class=\"elementor-element elementor-element-c96fbdd e-con-full wdb-g-cta-in e-flex e-con e-parent\" data-id=\"c96fbdd\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t<div class=\"elementor-element elementor-element-da927f9 elementor-widget elementor-widget-text-editor\" data-id=\"da927f9\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h2>Protect your data with WeDoBack<\/h2><p>Encrypted offsite backup, immutable storage, DRP and BCP: tell us about your servers and we will recommend the right combination.<\/p><div class=\"wdb-g-btns\"><a class=\"wdb-g-btn wdb-g-btn-primary\" href=\"\/en\/quotation\/\">Request a quote<\/a><a class=\"wdb-g-btn wdb-g-btn-ghost\" href=\"\/en\/offers-and-prices\/\">See offers and prices<\/a><\/div>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"","protected":false},"author":1,"featured_media":0,"parent":31778,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"elementor_header_footer","meta":{"_seopress_titles_title":"Backing up Google Workspace: method and pitfalls | WeDoBack","_seopress_titles_desc":"Backing up Google Workspace means copying Gmail, Drive, Calendar and shared drives outside the domain, with restore 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